Connecting Expedia and Vrbo

Updated on 2026-10-19

Connecting Expedia and Vrbo to BedFlow

Settings → Integrations → Channels → Expedia or Vrbo

Expedia Group has two tiles in BedFlow:

• Expedia — for accommodations in Expedia Partner Central. Your inventory appears on Expedia.com and Hotels.com. You connect with your Property ID (EID).
• Vrbo — for holiday homes with their own Vrbo account. You connect by logging in with your Vrbo details, in a secure window within BedFlow.

Which one you need is explained at the bottom, under Expedia or Vrbo?.

Connecting Expedia

The flow is similar to Booking.com's, but Expedia confirms more slowly — allow 24 to 48 hours before the connection is live, sometimes a little longer if they have to check it manually.

Prerequisite: you have an active Expedia Partner Central account for your accommodation. Don't have one yet? Apply via expediapartnercentral.com and wait until Expedia has approved your listing. In BedFlow you have at least one room with a base price.

What do you need?

Step 1 — Look up your Property ID (EID)

1. Log in to apps.expediapartnercentral.com.

2. At the top left, click the name of your accommodation — if you have several, choose the right one.

3. In the left-hand menu, go to Account → Property Details.

4. At the top, next to the name of your accommodation, you see your Property ID (also called EID), e.g. 12345678.

   Alternatively: the EID is also in the web address of your Partner Central dashboard, after htid=.

5. Copy this number.

Step 2 — Enter the EID in BedFlow

1. In BedFlow, go to Settings → Integrations.
2. In the Channels category you'll find the Expedia tile. Click Settings.
3. In the Channel connection section is the field Expedia Property ID (EID). Paste the number from step 1 here.
4. Click Save.

The Connect in Channex button now appears next to the onboarding status. Click it.

Is this your first channel? Then BedFlow puts your accommodation on the channel manager itself at that moment, with your room types and prices, and switches on Expedia and all your active rooms so that you can link them in the next step.

Step 3 — Go through the connection window

A Channel connection window opens within BedFlow, with the connection form of the channel manager Channex. It has three tabs:

• General Settings — Channel = "Expedia", Title = "Expedia", Currency = EUR (or your accommodation's currency). Click Save.
• Mapping (required) — for each BedFlow room, choose the corresponding Expedia room type. Save.
• Channel Settings — check and save.

At the bottom, click Done — close and refresh status. BedFlow finds the connection and switches it on; the status becomes Waiting for confirmation via the OTA extranet. If you forget that click, BedFlow links it automatically within a few minutes.

Step 4 — Expedia confirms

Unlike Booking.com, where you confirm in your extranet, Expedia approves the connection on their side. Allow 24 to 48 hours, sometimes longer in busy periods. In the meantime you can simply carry on working in BedFlow; nothing goes to Expedia yet.

As soon as the connection has been approved, you get a confirmation email from Expedia. No email after 48 hours? Email support@bedflow.eu with your Property ID — we'll ask for the status.

Step 5 — Check the status and room mapping

1. Open Settings → Integrations → Expedia → Settings again. The Onboarding status shows Active — your channel is live. Still waiting after 48 hours? Click Refresh status or contact us.
2. Scroll to Room mapping and, for each BedFlow room, choose the corresponding Expedia room type in OTA room.
3. Switch on Active for every room you want to offer on Expedia and click Save.

BedFlow starts a first synchronisation (up to 5 minutes for large accommodations) and sends your availability and prices for the next 365 days.

Connecting Vrbo

For Vrbo, no number is needed. You log in with your own Vrbo details, without leaving BedFlow.

1. Go to Settings → Integrations and click Settings on the Vrbo tile.
2. In the Channel connection section, click Connect with Vrbo.
3. A secure window opens within BedFlow. Enter your Vrbo login (username and password).
4. In the same window, link your house(s) to the right rate (Mapping tab).
5. Click Done — close and refresh status. If you like, click Refresh status as well to see the new status straight away.

The same applies here: if Vrbo is your first channel, BedFlow first puts your accommodation on the channel manager itself. To relink a house or add one later, use the Map rooms button.

New: link rooms in BedFlow (test phase)

If the new linking screen is switched on for your accommodation, you link Expedia in BedFlow itself, without the embedded window of the channel manager. The Expedia tile then shows a Link rooms (new) button.

1. Hotel ID and connection. Enter the hotel ID if it is not there yet, and click Test connection. If it does not work, Expedia has usually not approved the connection yet (see above, 24 to 48 hours).
2. Fetch rooms and rates. BedFlow asks Expedia which rooms and rates it knows for your hotel, and which links already exist. Opening the screen does not fetch anything by itself.
3. Link. For each Expedia room, choose the BedFlow room it sells, and tick the rates you want to sell. If Expedia prices your hotel per occupancy, BedFlow links every occupancy the room can take; the screen tells you which occupancies are not sold. Derived rates follow automatically.
4. Save. Save links first shows what changes (new, changed, removed, unchanged) and then puts it at Expedia right away. The first time, BedFlow creates the channel; it is still switched off then.
5. Activate. With Activate channel, BedFlow checks that everything is ready and switches the channel on. If the channel was created on this screen, BedFlow loads the existing future bookings from Expedia once at that first activation, and you get a notification. If the channel already existed through the old window, it does not: those bookings are already in BedFlow.

Only what you switch off on the screen disappears at Expedia. Links for rooms or rates that Expedia no longer returns are left untouched. What you do not touch goes back to Expedia exactly as it was, with the same occupancies and settings.

One Expedia hotel for several accommodations? Then a room of another accommodation shows Belongs to …, without a choice. You link it on that accommodation's screen; saving here leaves it untouched.

The screen is in a test phase and is not yet switched on for every accommodation. Want to use it already? Email support@bedflow.eu.

What happens after activation?

Frequently asked questions

Expedia or Vrbo — which tile do I need? If your accommodation is in Expedia Partner Central, use the Expedia tile: it reaches Expedia.com and Hotels.com. If you have a holiday home with its own Vrbo account (logging in on Vrbo itself), use the Vrbo tile. Not sure, or want to use both for the same house? Check with us first via support@bedflow.eu.

Do I need to connect Hotels.com separately? No. The Expedia connection also sends your inventory to Hotels.com. You don't manage them separately.

What is the commission? Expedia typically charges 20% commission (Booking.com 18%). The default Divisor for Expedia is therefore 0.80: BedFlow divides your price by 0.80, so that you still end up with your own price after their commission. For Vrbo the default is 0.85 (about 15%). You adjust the divisor in the tile's Commission section.

My EID starts with a letter, is that OK? Some older accommodations have an EID such as H12345678. Paste it exactly as it appears in Partner Central.

What if I change my Partner Central password? No consequences for BedFlow: the Expedia connection doesn't run through your login.

The confirmation has been taking 5 days. What now? Email support@bedflow.eu with your Property ID and a screenshot of the status in BedFlow. On our side we can see whether the request is stuck at Expedia or with us.

Need help?

Email support@bedflow.eu, including the name of your accommodation in BedFlow. On our side we can check the status of the connection and see straight away where it gets stuck.